Run tournaments on one platform — not ten spreadsheets.
Registration + payments, rosters, scheduling, brackets, live scoring, rankings & leaderboards, check-in, communications, sponsorships, and a full operations suite. Built to scale, white-label, and sell as a standalone product.
Waitlists + auto-promotion • Stripe checkout • Real-time brackets • Live scoring • Email + SMS • Sponsor placements • CSV exports
PLATFORM OVERVIEW
The RecruitLook Event Platform is an end-to-end event engine for tournaments, showcases, leagues, and multi-day events. It combines registration + payments, brackets + scheduling, live scoring, rankings/leaderboards, and a full operations suite—all managed through a role-based admin dashboard and designed to be mobile-friendly.
It's built to replace the "spreadsheet chaos" that typically lives across Google Sheets, paper brackets, manual emails, Venmo/cash tracking, and disconnected tools.
EVERYTHING FROM SIGN-UP TO FINAL WHISTLE
In one connected system.
Registration & Checkout
- Multi-step registration wizard for individuals and teams
- Pricing by division/age group with flexible tier logic
- Spectator tickets + extras/add-ons (merch, meals, upsells)
- Discount codes and promo validation with automatic totals
- Custom forms per division with required-field validation
- Division capacity controls with waitlist + auto-promotion
- Pay Now / Pay Later supported with Stripe integration
Automated Fulfillment
- Webhook-driven fulfillment triggered by payment
- QR-coded tickets generated automatically
- Purchased extras stored and tracked automatically
- Coach team creation + invitation emails sent automatically
- Email sequences based on Pay Now vs Pay Later path
Brackets & Tournament Formats
- Single Elim, Double Elim, Round Robin, Pool Play (with playoffs)
- Pool assignment + automated match generation
- Standings aggregation with live W/L/points tracking
- Admin bracket setup dialog with seeding support
- Live scoring updates that advance winners automatically
Scheduling & Live Scoring
- Court/field scheduling and time-slot management
- Live scoring interface for game-day operations
- Printable schedules and staff-friendly views
- Calendar views (day/week/time-grid/list)
Rankings & Leaderboards
- Database-driven scoring rules (no-code updates to scoring model)
- Automatic point calculation + real-time leaderboard updates
- Admin tools: manual entries, edit history, CSV import, team/logo management
- Season and age-group segmentation
Operations Suite
- Staffing: roles → directory → needs → assignments + gap analysis
- Officials/Scorekeepers: coverage grids, availability, cert tracking
- Travel: flights/hotels/cars board, budgets vs actuals
- Inventory/Signage: warehouse tracking, venue allocations
- Checklists & Notes: template-driven tasks, overdue alerts
REGISTRATION & CHECKOUT
A modern, multi-step registration system supports both individual and team flows, with flexible configuration per event.
- Multi-step registration wizard (V2) for a guided signup experience
- Dynamic pricing by age group/division (tiered pricing logic)
- Discount / promo codes with validation + automatic calculation
- Add-ons & extras during checkout (merch, meals, upsells)
- Spectator tickets with thumbnail previews + direct purchase flow
- Custom registration forms per division/tier with required-field validation
- Special requests supported (optionally with fees per tier)
- Capacity controls per division including waitlists and auto-promotion
- Pay Now / Pay Later options with integrated Stripe checkout
Admin Controls
- View registrations in detail
- Mark registrations paid/comped
- Cancel/delete registrations
- Filter by payment status (paid/unpaid/comped)
- CSV export
AUTOMATED FULFILLMENT & COMMUNICATIONS
Once payment occurs, the system triggers automatic fulfillment so staff doesn't need to manually reconcile or send follow-ups.
Webhook-driven fulfillment tied to payment completion
QR-coded ticket generation for registrations / tickets
Extras tracking (purchased add-ons are recorded automatically)
Coach team creation + coach invitation emails triggered on payment
Email sequence enrollment based on Pay Now vs Pay Later path
BRACKETS & TOURNAMENT FORMATS
The platform supports common tournament structures with real admin tooling.
Bracket Formats
Single Elimination, Double Elimination, Round Robin, Pool Play (with playoffs)
Pool Play
Pool assignment + automated match generation for round-robin play
Standings
Standings aggregation with real-time win/loss/points tracking
Bracket Setup
Bracket setup + seeding tools via an admin generation dialog
Live Scoring
Live score updates with auto-advancing winners through the bracket
Audit Trail
Persistent audit/history support through a tournament service layer
SCHEDULING & LIVE SCORING
Event operators can manage scheduling and scoring with tools built for real-day execution.
- Court/field scheduling with time slot management
- Live scoring interface (demo-ready scoring experience exists)
- Printable schedules via a schedule modal + print support
- Calendar views (day/week/time grid/list)
Day View
Week View
Time Grid
List View
POINTS, RANKINGS & LEADERBOARDS
A configurable rankings engine supports seasons, divisions, and event-level scoring models—without needing code changes.
Scoring Engine
- Database-driven scoring configuration (admin-adjustable rules)
- Automatic point calculation based on win/loss outcomes
- Point differential logic
- 'Blowout' thresholds (e.g., losses by ≥ X earn 0 points)
- Bonus logic (e.g., losing to designated 'shoe teams' earns bonus points)
- Real-time leaderboard updates that recalc when entries are added/edited/deleted
Admin Hub
- Manual entry with live preview
- History with inline editing
- CSV import for bulk ingestion
- Team/logo management (logo updates propagate across displays)
- Segmentation by season and age group
OPERATIONS SUITE
Beyond competition management, the platform includes operational tooling usually handled in disconnected spreadsheets.
Inventory & Signage
- Track equipment/banners/supplies across warehouses
- Venue allocations + transfer/order workflows
- Stock updates automatically on receipt
Staffing
- Workflow: roles → directory → needs → assignments
- Pay rate defaults per role
- Per-venue staffing requirements + assignment planning
- Gap analysis shows what's still unfilled in real time
Travel Command Center
- Event-specific board for flights/hotels/rental cars
- Budget vs actual tracking
- Staff home-location mapping for logistics
Officials & Scorekeepers
- Venue-by-venue coverage grids with status updates
- Availability tracking for scheduling
- Certification and payment tracking
Checklists & Team Notes
- Template-driven task lists (pre / during / post event)
- Progress tracking with overdue alerts
- Chronological notes for coordination
Expenses & Budgets
- Coming soon — positioned as an optional add-on roadmap item
TEAMS, PEOPLE & EVERYTHING ELSE
Beyond competition management, the platform connects teams, athletes, communications, sponsors, and multi-org branding into one system.
Teams, Rosters & Player Profiles
- Club → team → player identity spine with team history
- Team create/edit wizards and per-team dashboards
- AI-assisted roster upload and ingestion
- Player claim invitations (athletes claim their roster spot)
- Parent–athlete relationships
- Master-team dedup and merge with audit logs
Check-In & Credentials
- Team and athlete check-in
- Coach and college-coach check-in tiers
- Media credentials
- Staff/admin check-in screen (QR-ready)
- Timestamped, authorized check-in records
Communications — Email & SMS
- Per-organization templates with tenant branding
- Automated coach invites, registrant receipts, roster invites, admin alerts
- Event broadcasts to all registrants
- Twilio SMS / text messaging
- Conditional, data-driven template rendering
Sponsorships & Advertising
- Sponsor placements on event, team, and public pages
- Ad asset management and placement controls
- Impression and click tracking
- Sponsor and ad analytics dashboards
Live Sheets
- Shared live event sheets that update in real time
- Scoped access tokens per sheet
- A /my-sheets inbox for everyone involved
- Edits propagate to event, team, and athlete pages
Role-Based Dashboards
- Operator/admin command center
- Coach dashboard with wallet + scheduling requests
- Registrant dashboard (registrations, balances, receipts)
- Athlete dashboard (schedule, check-in, status)
White-Label, Multi-Org & Branding
- Multi-organization tenancy
- Per-org Stripe Connect onboarding (charges route to the org)
- Per-org templates, branding, and communications
- Custom domains / subdomains
- Organization members, roles, and credits
RecruitLook Identity Bridge
- Single sign-on across RecruitLook + RLEvents
- Shared athlete identity (one profile, both systems)
- Rostered event athletes flow into the recruiting network
Hotels & Travel Partner
- Hotel property catalog + partner portal
- RFP requests and bookings
- Event–hotel assignments
College Coach Portal & Packets
- Generated recruiting packets
- Media credentials for coverage
- College-coach access and athlete views
- Connected to the RecruitLook recruiting network
Mobile App
- Schedules, scores, standings, and check-in on mobile
- Real-time updates on game day
- White-label theming per organization
Analytics, Exports & Reporting
- Registration analytics and summaries
- CSV / downloads for registrations, rosters, and reports
- Sponsor and advertising analytics
- Revenue and finance views
CROSS-CUTTING CAPABILITIES
These apply across all modules.
Role-based access (admin control + scoped coach/athlete views)
Mobile-responsive UI across the platform
CSV exports for registrations, rosters, and reports
Payments + fulfillment designed around Stripe + webhooks
Built to scale across multiple events, divisions, teams, and seasons
White-label ready — package as a standalone sellable system
WHO IT'S FOR
WHY IT'S DIFFERENT
Not "just a registration form."
One connected workflow
Registration → bracket → scoring → rankings → ops — all in one place.
Automation reduces staffing load
Eliminates manual errors and post-payment busywork.
Modular
Enable only what a buyer needs. Mix-and-match core modules.
Built for real event-day operations
Staffing, officials, travel, inventory, and checklists — not afterthoughts.
MODULES & ADD-ONS
A clean menu for licensing, reseller deals, or tiered subscriptions.
Registration Core
- Multi-step registration (team + individual)
- Division/tier pricing logic
- Discount codes
- Custom forms per division
- Capacity + waitlist
- Admin management + CSV export
Payments & Fulfillment
- Stripe checkout
- Pay Now / Pay Later flows
- Payment plans
- Webhook fulfillment automation
- QR tickets + extras records
- Coach invites
- Refunds / comps
Teams & Rosters
- Identity spine
- Roster tools
- AI roster upload
- Player claims
- Team dedup / merge
Tournament Engine
- Single / Double Elim, Round Robin, Pool Play + playoffs
- Seeding
- Standings
- Auto-advance scoring
Scheduling & Scoring
- Court/field scheduling
- Conflict analysis
- Live scoring
- Printable schedules
- Calendar views
Rankings & Circuits
- Configurable scoring
- Season-long circuits
- Real-time leaderboards
- Admin entry + CSV
- Logo management
Check-In & Credentials
- Team / athlete / coach / college-coach check-in
- Media credentials
- QR
Communications
- Email + SMS
- Per-org templates
- Broadcasts
- Automated lifecycle messaging
Sponsorships & Advertising
- Sponsor placements
- Ad assets
- Impression / click tracking
- Analytics
Live Sheets
- Shared real-time sheets
- Scoped tokens
- /my-sheets inbox
Dashboards
- Operator portal
- Coach (wallet + requests)
- Registrant portal
- Athlete portal
Operations Suite
- Staffing
- Officials / scorekeepers
- Travel
- Inventory / signage
- Checklists
- Expenses (roadmap)
Hotels & Travel
- Hotel partner portal
- RFPs
- Bookings
- Event assignments
White-Label & Multi-Org
- Multi-org tenancy
- Per-org Stripe Connect
- Custom domains
- Per-tenant branding
FREQUENTLY ASKED QUESTIONS
Can we white-label it?
Yes — designed to be packaged as a standalone sellable system.
Does it support teams and individuals?
Yes — both flows are fully supported with separate registration wizards.
Can we run pool play and playoffs?
Yes — pool play match generation + standings + bracket advancement are all built in.
Do you support Pay Later?
Yes — separate Pay Now vs Pay Later flows, including automation and admin controls.
Do you send text messages?
Yes — email and SMS, including automated invites, receipts, and broadcasts.
Can sponsors advertise on our events?
Yes — sponsor placements and ad units with impression/click analytics.
Can we run a season-long circuit or series?
Yes — multi-event circuits with configurable scoring and live leaderboards.
Can we run multiple organizations?
Yes — multi-org tenancy with per-org payments, branding, and domains.
Is there a mobile app?
On the roadmap — a tournament-goer app for schedules, scores, and check-in.
READY TO GET STARTED?
This event platform is a complete operating system for tournaments and showcases—covering registration (teams + individuals), payments, discounts, add-ons, spectator tickets, division capacity + waitlists, automated email and fulfillment, bracket generation, scheduling, live scoring, and real-time standings/leaderboards. It also includes a robust operations suite for staffing, travel, officials, inventory, and checklist execution—so organizers can run events from one place instead of spreadsheets and fragmented tools.